Shenendehowa Basketball Booster Club, Inc.
By-Laws and Guidelines
Article I. Name
The name of the organization is the Shenendehowa Basketball Booster Club, Inc.
Article II. Purposes and Functions
The Shenendehowa Basketball Booster Club, Inc. (hereinafter referred to as “SBBC”) is a not-for-profit, volunteer organization, working in conjunction with the Shenendehowa School District and the Department of Athletics. The purpose of the SBBC is to support, encourage and acknowledge the endeavors of students participating in Shenendehowa High School Boys Basketball Program.
The SBBC provides support to the boys’ freshmen, junior varsity and varsity level basketball programs and activities. The SBBC’s activities include fund raising, hospitality, publicity, communication with the school and the community, and to encourage attendance at games.
The SBBC sponsors or participates in numerous activities to generate funds to support the Shenendehowa Boys Basketball teams. The funds raised by the Booster Club go toward additional training, equipment and clothing not provided by the school. Additional activities are included as Appendix B to these By-Laws as may be amended.
Article III. General Membership
A. The Booster Club membership shall be comprised of parents of players participating on the freshmen, junior varsity and varsity level basketball teams.
B. The Governing Board reserves the right to remove any parent from the Booster Club whose actions and behavior is inconsistent with the mission of the SBBC or whose conduct is detrimental to the program. Such removal shall be based on a majority vote of the Governing Board.
Article IV. Governing Board
A. The Governing Board of the SBBC (the “Board”) shall be comprised of four (4) members selected from the at-large Booster Club Membership. Only active members of the Booster Club may serve on the Board. The Board members shall be as stated in Appendix A of these By-Laws and Guidelines. All responsibility for the operations of the SBBC shall be vested in the Board.
B. From among the Booster Club members, the following positions shall be established to serve the SBBC:
President
Vice President
Treasurer
Secretary
Appointment to these positions shall be based on a majority vote of the General Membership. Such vote shall be conducted at an annual meeting of the General Membership occurring at the conclusion of each season or as soon thereafter as may be practical.
Should an appointed Board member lose his/her status as a member of the Booster Club by virtue of having a non-participating child pursuant to Article III, such Board member shall be replaced and a new Board member shall be selected by a vote of the remaining Board members.
C. The Board may delegate functions to subcommittees to carry out the activities of the SBBC. Such subcommittees are identified in Appendix B to these By-Laws as may be amended.
D. Approvals of the Board shall be made on a majority vote basis.
Article V. Terms of Board Positions
Terms for Board members shall be one fiscal year as defined in Article VI. Board members may serve for more than one year and will continue to hold their positions until such time as elections of new Board members may occur.
Article VI. Fiscal Year
The fiscal year for the SBBC shall be from November 1 through October 31 of each year.
Article VIII. Meetings
The Board shall meet on any occasion deemed necessary, but no less frequently than four times in a given fiscal year.
Article IX. Finances/Expenditures
A. The Treasurer shall provide a quarterly report and a year-end financial report to the Board. The quarterly report shall include a projection of revenues and expenditures for the fiscal year.
B. All fund raising opportunities to support the SBBC shall be approved by the Board.
C. Any expenditure of more than $500 shall be approved by a majority vote of the Board.
D. Expenditures less than $500 may be paid by the Treasurer without Board approval as long as they are consistent with the mission of the SBBC.
E. Expenditure of SBBC funds may only be authorized by current Board members.
Article X. Amendments to the By-laws
These articles of the SBBC By-laws and Guidelines may be amended by a majority vote of the Board in accordance with Article IV.
Adopted: July 2008
Appendix A.
For the period November 1, 2008, through October 31, 2009, the Board Members of the Clifton Park Basketball Club shall be:
Paul Koopman – President
Kevin Murphy – Vice President
Jack Milvaney – Treasurer
Thomas Lee - Secretary
Appendix B – List of Activities
|
Subcommittee
|
Description/Activities
|
Timeframe
|
Chairperson
|
|
Meet the Team Night
|
Coordinate the Welcome to Shen Basketball dinner for players and parents. Coaches will speak. Booster Club representative will give a brief overview of Booster Club activities and stress the need for parent volunteers. Sign up sheets for concession stand and order forms for Shen apparel will be distributed.
Activities:
· Select date
· Select/schedule venue (building form request for Koda)
· Create flyer and provide to coaches by try outs
· Order food, drinks
· Coordinate dessert items to be provided by families of Shen players
· Provide apparel order forms
· Set up area for concession sign up sheets
· Post information on shenbasketball.com
Ordered from Cusatos:
· 2 Large trays of Baked Ziti (order same in 2008)
· 2 Large trays of Meatballs (order 1 large, 1 small in 2008)
· 1 Large tray of Salad (order 1 large, 1 small in 2008)
· 9 Large 24-cut pizzas (order 7 24-cut pizzas in 2008)
Purchased from Sam’s Club
· Plates, Napkins, Forks (300 count), Bottled water (5 cases)
Purchased from Party Warehouse:
· 3 rolls of table covering (enough remaining for 2008)
|
The first Sunday after teams are selected, HSE East Cafeteria
|
Karen Milvaney, Lynette LaPan
|
|
Team Photography
|
Take team and individual player photos of Varsity, JV and Freshmen teams. Photos used for yearbook, website.
|
November 18
|
Jack & Karen Milvaney
|
|
Team Purchases
|
Decide with the coaches input what items we would like to target for purchase in support of the teams and players during the current fiscal year. Propose those items for a vote at a Booster Club meeting
|
November
|
Jack Milvaney
|
|
Shen Basketball Apparel
|
Offer Shen Basketball-logo’d items for sale to Shen players. Also work with Coach Dzikas to order game-day apparel for Varsity players, ties or bags for JV players, and shoe bags for Freshmen players.
Activities:
· Select items to be sold
· Get bids from vendors - (working with DC Sports)
· Create order forms prior to Meet the Team night
· Compile order forms
· Get checks from parents before placing order
· Order items
· Distribute items
The Booster Club will also purchase string bags embroidered with player name for all three teams.
|
November
|
Karen Milvaney, Linda Murphy
|
|
Concession
|
Lead/coordinate running the concession stand Typical items sold: Soda/Gatorade/Water, Candy, Hot Dogs, Pizza, Chili
Activities:
· Request tables from HS, set up opposite Gym entrance
· Purchase food/drink from Sam’s Club
· Hot dog donation?
· Hot dog rolls donation?
· Order pizza
· Secure storage area in main gym
· Coordinate volunteers
· Get the cash box – should be filled with $250 in change and small bills (minimum:$50 in quarters, $100 in singles, $100 in $5s and $10s)
· Set up
· Close/Clean up
· Turn the cash box over to the Treasurer
Number of Volunteers needed: 5-6 per game shift
· Varsity and Freshmen parents open/staff during JV games
· JV parents staff after JV game through half-time of Varsity and close
Post volunteer schedule on shenbasketball.com
|
November – February
Shen home games and the Shen Tip off Tournament if conducted
Set up: 4:30
Concession Stand open from send half of freshman game, through half-time of the Varsity game
|
Tom Lee, Linda Lee
|
|
Shen Tipoff Tournament
|
· Scheduled for late November. Shen plus two other teams for Varsity and JV.
· DC Sports will be the primary sponsor.
· Booster Club will need to staff the concession stand
· Payment for visiting team may be required
· Consider conducting 50/50 raffle, half-time fundraiser
|
November 28-30
|
Kevin White
|
|
Game Programs
|
Provide programs at each home game that feature team rosters for Shen and the opposing team.
Activities:
· Secure rosters for each opponent playing at Shen from AD office
· Create, print, copy, fold and distribute programs
· 400 programs should be provided for each game
|
Shen home games
|
Pete LaPan
|
|
Team Pasta Nights
|
The families of Varsity team players will (voluntarily) host a pasta dinner the night before home games.
Activities:
· Create sign up sheet
· Coordinate volunteers
· Provide reminders to hosting families
Reminders/Directions should also be posted on shenbasketball.com
|
November - February
|
TBD
|
|
Game Videography
|
Videotape varsity games (home and away). Provide tape to Coach Dzikas after each game. A student will need to be identified to take video. This student will be able to ride the bus to away games. This student will receive a nominal fee and some clothing will be provided such as a Shen Basketball Sweatshirt.
|
November - February
|
TBD
|
|
Game Stats
|
Jack Milvaney will purchase the stats program suggested by Coach Dzikas.
A Team statistician needs to be identified each year.
|
November - February
|
Jack Milvaney
|
|
Christmas Tournament
|
Typically played between Christmas and New Years.
Typically a travel and overnight tournament for Varsity and JV.
Shen pays for Bus Transportation.
Booster Club will need to fund the following:
- Food for players
- Lodging for players
Reserve block of rooms. Provide checks to the hotel for rooms and food.
|
December
|
Kevin White
|
|
Senior Night
|
Coordinate the Senior Night activities during final home game. Senior cheerleaders, Dance team and Basketball players and their parents are recognized at the start of the game. Flowers are provided by the Booster Club. This activity is typically performed by a parent of a non-senior Varsity player.
Activities:
· Communicate Senior Night date to Athletic Director and Basketball, Dance team, Cheerleading coaches,
· Get names of senior players, dance team, cheerleaders plus parent/family members and document to provide to Announcer
· Order flowers
· Arrange for photographer to take pictures
· Introduce players and their families
|
Determine game. Usually last home game of the season
|
Bob Wilcox
|
|
Banquet
|
Coordinate the end of season banquet for players and their families. The coaches will speak. Senior players will also have the opportunity to speak. The season yearbook will be provided. The 2009 Banquet has already been booked – March 18 at the Vista. Contact is Kim Goodall, kgoodall@vanpattengolf.com,
Activities:
· Select date: March 18, 2009
· Select/schedule venue: The Vista
· Determine who will pay and who is comped – Seniors did not pay in 2008
· Send out flyer to players, families and coaches announcing date
· Determine final headcount
· Order food, drinks
· Decorate/Provide table centerpieces
· Provide programs
· Collect checks
· Provide a check to the banquet venue
|
2009: March 18 at the Vista
|
Lynette Lapan
|
|
Elementary Program/
|
Elementary program - $20 season admission. Will provide T-shirts to kids participating in this program. Order T-shirts through DC Sports.
|
November - February
|
Judy Beyer
|
|
Elementary Night
|
Elementary Night is January 11, 2008. Free admission, pizza and soda for elementary students.
Activities:
· Distribute flyers to elementary schools
· Request that announcements to be made at each school
· Advertise in Community News
· Poster contest for 5th grade classes
· Winning class to get pizza party and receive basketball signed by Varsity team. Teacher to receive gift certificate
· Wrist bands were distributed to 5th graders (1000 ordered through reminderband.com); Remaining bands available for sale for $1.
· Large number of volunteers needed
· Plan to order 25 pizzas
|
January 11
|
Judy Beyer
|
|
Season Program/Season Yearbook
|
Provide a yearbook featuring player bios and photos, and season stats. To be distributed at the banquet.
|
March
|
Karen Milvaney
|
|
Shen Basketball Golf Tournament
|
Eaglecrest – 2007 Tournament netted $700; 2008 Tournament netted $1000
· Book date at Eagle Crest
· Distribute sign up forms
· Collect entry fees
· Solicit sponsorships
· Provide team pairings to Eagle Crest 5 days prior
|
Next Tourney
Fall 2009
|
Paul Koopman
|
|
